archive mails in gmail on android

How to find archived emails in Gmail on Android?

If you are an Outlook user, I bet you don’t know how to find archived emails in Gmail. Don’t worry! Neither do most regular Gmail users!  

We often tend to archive the important mails in our inbox thinking to retrieve them when needed. A percent of work-shy Gmail users go a step ahead and archive even the unimportant ones, mixing them with their critical documents and mails. 

However, the bulk of Gmail users aren’t aware of where to find those archived emails, leave alone the newbies who just switched from Outlook to Gmail. I’m sure you wouldn’t want your important emails to get lost amid the flood of spam emails. Want to find them?

Look nowhere else because in this article, I’m going to guide you on how to find archived emails in Gmail on Android. Not just that, you’ll find more about archived messages here. Read on! 

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Archive those emails!

Before we move ahead, let’s understand what archiving is and which emails you should archive! What is archiving? Securely storing data for long periods of time in a database is called archiving. Email archiving ensures that the archived email remains searchable and is not deleted, even by accident, and it remains safe somewhere outside the inbox. However, when someone replies to the archived mail, it will once again appear in the inbox.

Crucial data such as media files, bank information, documents, and business data are generally archived and accessed when needed. The main objective of archiving emails is to store vital data and attachments securely and to keep the inbox clean.  

Why should you delete emails?

Instead of archiving all the emails, delete those emails you feel would never be required again in the future. This simple action will free up the storage in your cloud. To do this, move your emails to Trash and also delete them from Trash permanently if they are of no purpose. 

Believe it or not, the electricity used in sending a typical mail is responsible for 4g CO2 emissions. Moreover, if the mail has an image attachment, the emission rises to 50g. Cleaning up unwanted emails will reduce the electricity requirement in storing emails and thus reduce the carbon footprint. 

I recommend you delete worthless mails every now and then and unsubscribe from channels you don’t want to be updated from. Coming back to archiving, follow these steps to archive and find archived emails in Gmail.

The how-to’s of email archive

How to archive emails in Gmail on Android?

Archiving emails in Gmail is quite simple. To archive an email in Gmail on Android, 

  1. Open the Gmail app on your Android
Gmail app inbox
Gmail inbox

2. Press and hold the email 

3. Tap the archive button on the top bar

archive the email
Archiving an email

The mail will be archived thereafter. You can undo it by tapping on the Undo button which appears immediately after archiving the email. 

click undo to unarchive immediately
undo archive

How to find archived emails in Gmail on Android?

Here’s the thing. Unlike Outlook, Gmail doesn’t have a folder or label for Archived emails. To find archived emails in Gmail, follow these steps.

1. Open the Gmail app on your Android

2. Tap on the burger menu icon on the top left corner

gmail app inbox
Gmail inbox

3. Look for “All mail” label in the sidebar

sidebar in gmail
Sidebar in Gmail

4. Manually search for the email you are looking for or type relevant terms in the search bar to find it easily 一 of course, the latter is easier. 

5. Tap on the mail to view its contents

all mail label in gmail
Find the mail and open it

Here’s what I do: when I need the archived email with my bank statement for a particular month, I go to the “All mail” label and type in “[bank name] bank statement”  in the search bar and fetch the sought after real quick. 

How to unarchive emails in Gmail on Android?

If you wish to bring the email back to the inbox, you can do that too by moving it. To unarchive the archived email, 

  1. Press and hold the email
all mail label in gmail

Find the mail and open it

2. Tap on the kebab menu (three dots) on the top right corner

kebab menu
Kebab menu

3. Tap on “Move to inbox” option 

Move the mail to inbox
Move the mail to inbox

4. The email will be moved to the inbox


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How to change archive settings in Gmail?

On your Gmail app, tap on the burger menu and go to Settings > General settings > Swipe actions. Change the swipe action to archive for either right or left archive as per your preference.

What happens when an email is archived?

When an email is archived, it leaves the inbox and is stored in the “All mail” folder. The mail will be securely stored in your Gmail and can be moved back to inbox.

Do archived emails get deleted from Gmail?

No, archived emails just move from inbox to the “All mail” folder.

How to delete an email in Gmail?

To delete an email, press and hold the mail and tap on the delete button on the top bar. The mail will be sent to the bin. You can retrieve it from the bin by selecting Move to >Primary. to delete an email permanently, delete it from the bin too.

Winding up!

It’s understandably difficult to keep track of the important emails you receive day in and day out. However, archiving such emails will save you lots of time while making sure they aren’t lost. Finding archived emails isn’t tough–unless you are searching manually, scrolling through every mail in the ‘All mail’ label. 

I hope this article brought some value to your Android usage and you learnt something new about the sustainable use of Gmail. Did you already know how to find archived emails? Let us know in the comments section below. Until next time, cheers!

Featured image: Photo by Dimitri Karastelev on Unsplash

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